The project
Jefferson County wanted to replace its existing website with a modern, cloud-hosted WordPress platform. The requirements included content migration, WCAG 2.1 AA accessibility, online-payment capabilities, embedded video and livestreaming, staff training, and ongoing support.
The RFP also called for a custom homepage mockup or interactive sample created for Jefferson County. Generic portfolio examples weren't enough. The county wanted to see how each agency might approach its own website before choosing a provider.
Who won?
Vandalia Digital, operating as Infinity Marketing Solutions LLC, submitted its proposals on January 30, 2026. The County Commission took action on the awards on February 19, and the agreements were fully executed on March 16.
The website price was itemized:
ServicePriceDiscovery and planning$3,500Custom design and UX$8,500Website development$12,000Content migration$5,000Accessibility validation$3,000Training and documentation$2,000Website total$34,000
Vandalia also bid on Jefferson County's separate branding and graphic-design RFP. Its original branding proposal was $7,500, but the firm offered a 30% discount if awarded both contracts, citing efficiencies in shared discovery and project management.
It won both. The signed agreement lists the branding work at $5,250, making the combined fixed project value $39,250.
The optional hosting, security, and support arrangement was priced separately at $11,000 a year, billed quarterly and subject to renewal. It should not be counted as guaranteed recurring revenue.
What was in the winning proposal?
Relevant local-government experience. Vandalia supplied references for Putnam County, Kanawha County, and Advantage Valley. It described work involving public-facing websites and government branding—the kinds of approvals, accessibility obligations, and operational requirements Jefferson County would face.
A preliminary design made specifically for the county. The website proposal includes a mockup of the homepage hero and primary navigation. Vandalia acknowledged that the design was developed before discovery or client feedback, and would be revised as the county's needs became clearer. But it gave the selection team an actual project-specific concept to evaluate.
See the original homepage mockup on page 18 of the county's published proposal.
A five-phase delivery plan. The firm described discovery, design, development and migration, testing and accessibility validation, and training and launch. It also addressed content redirects, cloud infrastructure, staff permissions, documentation, and transition support.
The proposal showed both a proposed outcome and a process for reaching it.
What the records show
We don't have Jefferson County's complete evaluation scores, so we can't establish precisely why Vandalia prevailed over other bidders.
What the public record does show is a signed $34,000 website contract, a separate $5,250 branding contract, an itemized scope, relevant references, and a custom design sample.
The agency did more than state that it could deliver the work. It gave Jefferson County a specific proposal showing what it intended to build, how it would deliver it, and what the county would pay.
Read the original document
Jefferson County's award letter, executed agreements, and Vandalia Digital's submitted proposals (PDF). The website proposal and preliminary mockup appear in the latter pages.
Inside the Win is a Bigger Budget Projects series examining real project selections and the documents behind them.